Daily Living Guide(part1)
FOREIGN REGISTRATION NAME SEAL FAMILY REGISTRATION HEALTH INSURANCE SYSTEM NATIONAL PENSION SYSTEM

 Any foreigner who plans to stay in Japan must complete foreign registration at the city office of your residential district within 90 days of his or her arrival in Japan. Those who cannot appear in person for reason of illness or disability need to have an adult in their household apply for their registration on your behalf. In that case, the person has to submit your medical certificate to the city office. Children under 16 years or older must accompany an adult of their household to sign their registration form.
After submitting the materials, you will be advised when the card will be ready, at which time you must return to pick it up. It generally takes two weeks. Once obtained, you are required to carry your Foreign Registration Card with you all times.


(1) New Registration
(When you enter Japan or give a birth)
 To register, you are required to appear in person with your passport and two recent photos (only if the applicant is 16 years or older )to the Foreign Registration Section of City Hall.

A. Foreign Registration Form
 It is provided at City Hall. You are asked for information such as your name, date of birth, sex, nationality, occupation, passport number, date of your passport was issued, date of your entry in Japan, status of residence, period of stay, address in Japan, name and location of office where engaged, and personal relationship to householder if applicable.

B. Passport

C. Photos
 If 16 years or older, you must submit two identical photos ( 3.5cm wide and 4.5cm long.) taken within six months. The picture must be of the applicant alone, with no background or hat.

(2) Changes in Registration Information
  If any information on the Foreign Registration Card changes, (such as place of residence, status, period, etc.) you are required to register the new information at City Hall within 14 days of the change. Please appear in person with your Foreign Registration Card to City Hall. If there is a change in the content of status or period, you need to submit your passport also. If there is a change in name or nationality, you must also submit two photos, passport, and any documentation along with your current registration card. If you are going to move to the other cities, please do the above procedures at the new city office.

(3) Exchange of the Registration Card
  If your registration card is damaged, you must apply for a new card at City Hall. Also, a new registration card will be issued when its blank space is filled up with corrections or when there is any change in your name, nationality, etc. For the application, you are required to bring your passport and two photos with your registration card.

(4) Renewal of the Registration Card
  If your Foreign Registration Card expires, you must apply for confirmation of the registered information in your card and renewal at City Hall within 30 days. You need your passport and two photos with your registration card.
  Those under 16 years of age are not required to renew. However, within 30 days after your 16th birthday, you must apply for confirmation.

(5) Reissue the Registration Card
  If you lose or have your registration card stolen, you should immediately report this matter to the police. Then, you are required to apply for reissue of your registration card at the city office within 14 days from the loss. On application, you must submit your passport and two photos.

(6) When you give birth to a Child
  If a foreigner gives birth while in Japan, the family must submit a Birth Notification at the Citizens' Division at City Hall within 14 days. You are recommended to apply for foreign registration at the same time. If the baby stays in Japan for more than 60 days, the family must also obtain the "status of residence" at the Immigration Bureau. If you want to know more details, look at the chapter, "Family Registration".

(7) Return of the Registration Card
  In case a foreigner acquires Japanese nationality or dies, his/her registration card should be returned to Foreign Registration Section in City Hall within 14 days.

(8)Authentic Copy of Foreign Registration
  If you need to obtain an Authentic Copy of Foreign Registration, please appear in person to City Hall and apply for the issue with your registration card. If you cannot come, an adult in your household or someone with a letter of attorney can do it on your behalf. The fee is ￥300 per copy.
  All types of services concerning with foreign registration must be made at City Hall and no services are available at its branch offices. If you have any questions, please contact:

   Foreign Registration Section:
    Address: 1-15 Kaminoguchi-cho,
             Beppu 874-8511
    Tel.    : 21-1111

(9) Re-Entry Permits
  Those who plan to leave Japan temporarily and come back later must obtain a re-entry permit, or "sainyukoku kyoka, "before leaving this country. A single (¥3,000) or multiple (¥6,000) permit may be available. You can re-enter only while re-entry term is valid (within one year) and it does not influence the term of its validity even if you apply for an extension or charge of status. The permit or "sainyukoku kyoka, "can be obtained at the IMMIGRATION BUREAU or "Nyukoku Kanrikyoku "(TEL: 097-536-5006)

(10) Extension of the Period of Stay
 Before your visa expires, please apply for extension of the period of stay at the Immigration Bureau.
 After the period is extended, come to City Hall with your passport and Foreign Registration Card to change the information.

IMMIGRATION BUREAU ("Nyukoku Kanrikyoku ")
OFFICE HOURS:
9:00~12:00, 13:00~16 :00, Mon.-Fri
ADDRESS:
4F Oita Daini Sophia Plaza Build.
(In the site of Oita Prefecture Soft Park)
17-20 Higashi-kasugamachi, Oita
870-0037
TEL: 097- 536-5006

How to get to the IMMIGRATION BREAU ("Nyukoku Kanrikyoku ")
From the bus stop of Oita Kotsu bus line in front of Oita Train Station, get on the bus No.2 and get off at the "Soft Park Mae" bus stop. Oita Daini Sophia Plaza is located in the site of Oita Prefecture Soft Park.

  It is more common to use name seals (or "inkans") rather than signatures in Japan.
There are two types of seals used. One is a formal seal called a "jitsuin." The other is a private seal called "mitomein."
  You need to register your "jitsuin" at City Hall, and when necessary, they will issue you a Seal Registration Certificate. Using this certificate and the impression by the seal, your transaction is legally confirmed.
  The “jitsuin”・seal is required if you plan to make large-scale purchases like a car or real estate. A “mitomein”,rather , is for less formal transactions, like opening a bank account or withdrawing money through a bank teller. This seal does not need to be registered.

1. How to Order Your "Jitsin"
  "Jitsuin" and "mitomein" can be made at local seal shops called "hankoya." There are some restrictions on the size and material of "jitsuin," so it is probably best to let the seal makers know which you need "jitsuin" or "mitomein". If you need "jitsuin", the restrictions are as follows.
  1. The seal, whether circular, oval or rectangular, must fit inside a square, with each side measuring between 8 mm. and 25 mm.
  2. It must be made of wood, stone, metal or other sturdy material.
  3. You must see to it that the form of letters used on your seal is identical to the one used to spell your name shown on your Foreign Registration Card. (If you have registered alias name, you can use it for name seal as it is registered.)
  4. If broken off, at least 80% of the seal must be showing.

2.How to Register Your "Jitsuin"
  Any foreigner living in Beppu who is 15 years of age or older may register a “jitsuin“・
  You must take your own seal and your Foreign Registration Card to the Citizens Affairs Division at City Hall and inquire at the seal registration counter, called "inkantoroku madoguchi." After registration completed, you will receive the Seal Registration Card.

3. How to get a Seal Registration Certificate or "Inkantouroku shomeisho"
  Please apply for the issue at the seal registration counter at City Hall or any branch office with your Seal Registration Card. The fee is ￥300 per copy.
  For more information, please contact the Citizens' Affairs Division (21-1111) at City Hall.

  In Japan, you must notify the Citizens Affairs Division at City Hall or one of its branches in times of birth, death, marriage and divorce. You must also register this information at your home country, so please contact your consulate or embassy for more details.

1 GIVING BIRTH
  If you give birth in Japan and want your baby to stay here for 60 days or longer period after the date of birth, you should complete the following three-step procedure. For those who will stay less than 60 days, only the first step is required.

(1)Birth Notification
  Notify the Family Registration Section of Citizens Affairs Division at City Hall within 14 days, and then contact your home country’s consulate. You should bring the Maternal and Baby’s Health Guidebook and doctor’s report of birth from the hospital where the child was born. If you gave birth in the absence of a physician, have the father of the child or a relative sign the report. After the notification, on your request you can obtain a Proof of Birth Registration or "shusshou-todoke juri-shoumeisho."
  If you have the outside nationality, please don’t forget to report to your home country’s consulate or embassy.

(2) Status of Residence
  If your child will stay in Japan for 60 days or longer period, you must apply at the Immigration Bureau or "Nyukoku Kanrikyoku," within 30days after the birth to acquire your child's "status of residence and period of stay". Necessary documents are: a document verifying the birth -either the Proof of Birth Registration or Material and Baby’s Health Guidebook with the mayor's seal - both of which you receive at City Hall; an application form and a questionnaire, provided at the immigration bureau.

(3)Foreign Registration
  Foreign registration is also required for foreigners living in Japan; therefore, you should come to City Hall and register your child within 60 days after the date of birth.

2. DEATH NOTIFICATION
 Should there be a death in the family, the bereaved family must notify City Hall within 7 days. This notification form, in which a doctor fills out the necessary items, is provided at the hospital in most cases, or you can get it at one of the city offices. You will receive "Permission for Cremation or Burial." If you ask a funeral home to coordinate services, they will do all those procedures. However, if you want the deceased to be buried in your home country, contact your country's consulate or embassy in Japan.

3. MARRIAGE NOTIFICATION
  When you make marriage notification at city offices, the following documents are necessary:
(1) Marriage certificate provided at your country's consulate (A Japanese translation must be attached with the name and address of translator signed and sealed)
(2) Passport (or an Authentic Copy of Foreign Registration if you have no passport)
(3) Marriage Notification Form (the signatures and seals of two adults are also necessary as witnesses)

  When applying for divorce notification at city offices, the following documents are necessary. Again, contact your home country's consulate or embassy to find out the other necessary procedures.

4. DIVORCE NOTIFICATION
(1) Divorce Notification Form (The signatures and seals of two adults are also necessary as witnesses)
(2) As the address certification, an authentic copy foreign registration for each. (If your partner is Japanese, his or her certificate of regidence).

*For details, contact the Family Registration Section in the Citizens Affairs Division at City Hall.
TEL 0977-21-1111

  In Japan there are two kinds of health insurance systems: Social Insurance (Shakai Hoken) and National Health Insurance (Kokumin Kenko Hoken.)
  For those without the Social Insurance and if you have gone through Foreign Registration procedures and will stay in Japan at least for one year, you have to join the National Health Insurance. (There is an exception according to the residence qualification etc.)
  Both insurances allow you to pay individually only a part of the medical expenses for you or your family members. You can also obtain benefits after a birth or death in the family. Some medical expenses, however, such as an extra change for a private room in a hospital and special dental treatment are not covered by the Health Insurance.

* NATIONAL HEALTH INSURANCE
1. Application Procedures
  You must take your Foreign Registration Certificate and any other certificate verifying that you will stay in Beppu for one year or longer when applying at City Hall or one of its branches. There is no fee to apply, but regular payment is expected ten times per year. (June, July, August, September, October, November, December, January, February and March) National Health Insurance Certificate will be mailed later.

2. Payment of Medical Expenses
  When you go for a first medical examination, you should submit your National Health Insurance Certificate to the reception desk of the medical institution, and then it is possible to be treated under health Insurance, which asks you to pay 30% of the fees. After your treatment, you must keep the card with you.

3. Necessary Notification
  When changing your name or address, you should notify City Hall within 14 days after it occurs. You are also required to report and return your National Health Insurance Certificate in the case such as:
- Joining the Employee Health Insurance
- Moving out from Beppu City
- Going on welfare
- Coming back to your country

4. Payment of Insurance Premium
  When receiving a payment slip for the National Health Insurance, you should pay your premium by due date at financial institutions (except post offices), City Hall or its branches. You may also send premium by automatic bank transfer if it’s convenient for you.

5. Other Benefits of the National Health Insurance
(1) Giving Birth
  The National Health Insurance provides 300,000 yen for subsidizing your maternity fee. After making birth notification, you are recommended to go through the procedures at City Hall or branches with some necessary documents such as National Health Insurance Certificate, your name seal, "Boshi-Kenko-techo", or the Maternal and Baby's Health Guidebook, and your handbook.

(2) Death of the Insured
  The National Health also provides 20,000 yen to help pay for a funeral service. Necessary materials include the National Health Insurance Certificate, your name seal and bankbook. This benefit is applicable only if the person died in Japan. The sum is paid to the person in charge of the funeral and burial arrangements.
  The procedures, necessary documents, and premiums differ in each person, so for further information, please contact the Insurance Pension Division at City Hall.
* Insurance Pension Division
TEL: 0977-21-1111

*The Social Insurance
  Your company goes through all procedures for you. For details, please contact your employer or Beppu Social Health Insurance Office.
  Beppu Social Health Insurance Office
  ADDRESS: 2-41 Nishinoguchi-machi, Beppu-shi
  TEL: 0977-22-5111

  If you are between the ages of 20 and 59, and the holder of a Foreign Registration Card, you should get coverage under the National Pension System. Please appear in person at City Hall or one of its branches to apply for it.
If you are employed in a company or a factory in Japan, you must be covered under the Employee Pension System. Your company takes the application procedures so please ask them for more details.
1. Benefits and Claims
  After the coverage is qualified, the following benefits will be provided to the insured by the National Pension System.
  * When the insured became disabled:
    Basic Pension for the Disable
 * When the insured died:
    Basic Pension for the Bereaved Family
* When the insured became old:
    Basic Pension for the Elderly
  For details regarding the benefits or the claim procedure, please ask at the Insurance Pension Division at City Hall.

2. Payment
  The payments must be made by the due date indicated on the payment slip sent from the Social Insurance Agency. You may pay at banks with the payment slip or if you prefer, you can use automatic bank transfer from your bank account. Please make the application when joining the National Pension System. The amount of the payment is gradually increased every April.

3. Problems in Paying
  If there is difficulty in settling the payment, please consult City Hall rather than letting fall into arrears. In some cases when a special circumstance is found and approved, payment may be exempted.The exemption of the payment only for students will be applied when you make notification.